42 U.S.C. § 12638 — State Commissions on National and Community Service

submitted 33 years ago by Pub. L. 101-610 to r/title-42-THE-PUBLIC-HEALTH-AND-WELFARE · 3,096 words · no verdicts yet

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Each state must have a State Commission — or an approved alternative group — to run national service programs. The section sets rules for its members, their duties, and how they're chosen. It also covers oversight, liability protection, and a special plan for older-adult volunteers.

(a) Existence required To get grants or allotments under division B or C, or a share of approved national-service positions under division C, a state must maintain a State Commission on National and Community Service that meets this section's rules. Instead, a state's chief executive can ask the Corporation to approve an "alternative administrative entity" to do the Commission's job. The chief executive must make sure that entity gives the people listed in subsection (c)(1), and some of those in (c)(2), a real say in policy — including submitting the state's applications under section 12582. (b) Appointment and size Unless subsection (c)(3) applies, the state's chief executive appoints Commission members. A Commission must have 15 to 25 voting members, plus any nonvoting ex officio members described in (c)(3) or (c)(4). (c) Composition and membership The Commission must include at least one voting member from each of ten required groups: someone who understands the needs of youth (especially disadvantaged youth); someone experienced in getting older adults to serve and volunteer; a representative of community-based groups; the head of the state education agency; a local government representative; a local labor representative; a business representative; a young person (16–25) who is or supervises a participant; a representative of certain national-service programs under section 12572; and a representative of the volunteer sector. It may also include voting members from other sources: local educators; experts in human, educational, environmental, or public-safety services; representatives of Indian tribes; out-of-school or at-risk youth; and representatives of groups funded under the Domestic Volunteer Service Act of 1973. The Corporation's own representative for that state is a nonvoting ex officio member. The state's chief executive may also add nonvoting ex officio members drawn from state agency staff who run community, youth, education, social, senior, or job-training services. No more than 25 percent (rounded to the nearest whole number) of the Commission's voting members picked under the required or optional-source lists may be state officers or employees. (d) Miscellaneous matters The chief executive must try to make the Commission diverse in race, ethnicity, age, gender, and disability, and no more than 50 percent of voting members plus one extra may belong to the same political party. Members serve three-year terms, except that the first group is split into one- and two-year terms. A vacancy is filled by the chief executive for the rest of the original term, and doesn't stop the remaining members from acting. Members get no extra pay beyond reimbursed travel expenses, on the same terms as other part-time state employees. The voting members elect their own chairperson. Generally, a voting member can't take part in decisions about a grant application from a program or entity where that member was an officer, director, trustee, full-time volunteer, or employee in the past year — unless recusing everyone who's conflicted would leave too few members for a quorum, in which case Corporation regulations may let them participate anyway. Even with a conflict, a member can still join general discussions about the Commission's overall policies or operations, not tied to one specific application. (e) Duties of a State Commission The Commission (or alternative entity) must: prepare a three-year state national-service plan, built through an open public process, approved by the chief executive, with measurable goals, outreach to underrepresented communities, coordination among funding applicants, annual updates, outreach to cities and counties, and any other information the Commission or Corporation wants included; prepare the state's funding applications under section 12582; help the state education agency apply for assistance under section 12525; prepare the state's application for approved positions carrying the national-service educational award; recommend funding priorities for Domestic Volunteer Service Act programs; offer technical help to applicants under section 12571 so they can plan programs and apply for funding; help arrange health care and child care benefits under section 12594 for participants; build a statewide system to recruit and place participants and share program information; run the state's grant program under section 12571, including selecting, overseeing, and evaluating grant recipients; and develop training materials, curricula, and related projects for programs funded by the Corporation or the state, made available on request. (f) Relief from administrative requirements Once a state's plan under (e)(1) is approved, the Chief Executive Officer can waive, or offer alternatives to, non-statutory administrative requirements that would otherwise apply to the state's grants — including ones the state says get in the way of coordinating its resources. (g) State service plan for adults age 55 or older To get the same grants, allotments, or positions mentioned in (a), a state must also work with state agencies and private groups to write a plan for service by people 55 and older. That plan must recommend policies to boost their service and use their skills; recommend outreach to businesses, nonprofits, the education agency, colleges, and other state agencies; recommend ways to link generations, like early-childhood programs, respite care, and transitions to meaningful post-career work; and recommend growing "Encore" service programs. It must reflect current knowledge about older workers' economic and social impact and the health benefits of staying active. The finished plan must be made public and sent to the Chief Executive Officer. (h) Activity ineligible for assistance A State Commission or alternative entity can't directly run a national-service program that itself gets assistance under section 12571 — it oversees programs, but can't be the program. (i) Delegation Under Corporation rules, a Commission may hand off its non-policy tasks to a state agency or a nonprofit organization. (j) Approval of State Commission or alternative The state's chief executive must tell the Corporation how the Commission (or alternative entity) is set up and what authority it has. Using an alternative entity needs the Corporation's approval, which can't be unreasonably withheld, and depends on giving the right people a real policymaking role. The Corporation can reject a Commission or alternative entity that doesn't meet these rules, but must explain why, give the state a fair chance to fix it, offer technical help if asked, and promptly reconsider a revised submission. This whole approval process applies again any time a Commission's or entity's makeup or duties later change. An approved alternative entity has the same rights as a State Commission. (k) Coordination The Commission or alternative entity must coordinate its work with other state agencies running related federal programs, like those under the Community Services Block Grant Act. It must also coordinate recruitment, outreach, and training with any Corporation division running volunteer programs in the state — they can agree to share a task, or assign it to one side or the other — and must trade information about their programs and chances to work together. (l) Liability A state must agree to cover claims arising from what a Commission or alternative-entity member does within the scope of their service. In turn, that member usually has no personal liability for such acts — except for crimes, willful or malicious misconduct, acts for personal gain, or anything outside the scope of their service. None of this limits other legal protections a member might have, affects other rights or remedies against the state or other people, or changes the immunities that apply to state officials generally.

the actual law source: uscode.house.gov ↗public domain

(a) Existence required

(1) State Commission

Except as provided in paragraph (2), to be eligible to receive a grant or allotment under division B or C or to receive a distribution of approved national service positions under division C, a State shall maintain a State Commission on National and Community Service that satisfies the requirements of this section.

(2) Alternative administrative entity

The chief executive officer of a State may apply to the Corporation for approval to use an alternative administrative entity to carry out the duties otherwise entrusted to a State Commission under this chapter. The chief executive officer shall ensure that any alternative administrative entity used in lieu of a State Commission provides for the individuals described in paragraph (1), and some of the individuals described in paragraph (2), of subsection (c) to play a significant policymaking role in carrying out the duties otherwise entrusted to a State Commission, including the submission of applications on behalf of the State under section 12582 of this title.

(b) Appointment and size

Except as provided in subsection (c)(3), the members of a State Commission for a State shall be appointed by the chief executive officer of the State. A State Commission shall consist of not fewer than 15, and not more than 25, voting members, and any ex officio nonvoting members, as described in paragraph (3) or (4) of subsection (c).

(1) Required members

The State Commission for a State shall include as voting members at least one of each of the following individuals:

(A)

An individual with expertise in the educational, training, and development needs of youth, particularly disadvantaged youth.

(B)

An individual with experience in promoting the involvement of older adults in service and voluntarism.

(C)

A representative of community-based agencies or community-based organizations within the State.

(D)

The head of the State educational agency.

(E)

A representative of local governments in the State.

(F)

A representative of local labor organizations in the State.

(G)

A representative of business.

(H)

An individual between the ages of 16 and 25 who is a participant or supervisor in a program.

(I)

A representative of a national service program described in subsection (a), (b), or (c) of section 12572 of this title.

(J)

A representative of the volunteer sector.

(2) Sources of other members

The State Commission for a State may include as voting members the following individuals:

(A)

Members selected from among local educators.

(B)

Members selected from among experts in the delivery of human, educational, environmental, or public safety services to communities and persons.

(C)

Representatives of Indian tribes.

(D)

Members selected from among out-of-school youth or other at-risk youth.

(E)

Representatives of entities that receive assistance under the Domestic Volunteer Service Act of 1973 (42 U.S.C. 4950 et seq.).

(3) Corporation representative

The representative of the Corporation designated under section 12651f(c) of this title for a State shall be an ex officio nonvoting member of the State Commission or alternative administrative entity for that State.

(4) Ex officio State representatives

The chief executive officer of a State may appoint, as ex officio nonvoting members of the State Commission for the State, representatives selected from among officers and employees of State agencies operating community service, youth service, education, social service, senior service, and job training programs.

(5) Limitation on number of State employees as members

The number of voting members of a State Commission selected under paragraph (1) or (2) who are officers or employees of the State may not exceed 25 percent (reduced to the nearest whole number) of the total membership of the State Commission.

(d) Miscellaneous matters

(1) Membership balance

The chief executive officer of a State shall ensure, to the maximum extent practicable, that the membership of the State Commission for the State is diverse with respect to race, ethnicity, age, gender, and disability characteristics. Not more than 50 percent of the voting members of a State Commission, plus one additional member, may be from the same political party.

(2) Terms

Each member of the State Commission for a State shall serve for a term of 3 years, except that the chief executive officer of a State shall initially appoint a portion of the members to terms of 1 year and 2 years.

(3) Vacancies

If a vacancy occurs on a State Commission, a new member shall be appointed by the chief executive officer of the State and serve for the remainder of the term for which the predecessor of such member was appointed. The vacancy shall not affect the power of the remaining members to execute the duties of the State Commission.

(4) Compensation

A member of a State Commission or alternative administrative entity shall not receive any additional compensation by reason of service on the State Commission or alternative administrative entity, except that the State may authorize the reimbursement of travel expenses, including a per diem in lieu of subsistence, in the same manner as other employees serving intermittently in the service of the State.

(5) Chairperson

The voting members of a State Commission shall elect one of the voting members to serve as chairperson of the State Commission.

(6) Limitation on member participation

(A) General limitation

Except as provided in subparagraph (B), a voting member of the State Commission (or of an alternative administrative entity) shall not participate in the administration of the grant program (including any discussion or decision regarding the provision of assistance or approved national service positions, or the continuation, suspension, or termination of such assistance or such positions, to any program or entity) described in subsection (e)(9) if—

(i)

a grant application relating to such program is pending before the Commission (or such entity); and

(ii)

the application was submitted by a program or entity of which such member is, or in the 1-year period before the submission of such application was, an officer, director, trustee, full-time volunteer, or employee.

(B) Exception

If, as a result of the operation of subparagraph (A), the number of voting members of the Commission (or of such entity) is insufficient to establish a quorum for the purpose of administering such program, then voting members excluded from participation by subparagraph (A) may participate in the administration of such program, notwithstanding the limitation in subparagraph (A), to the extent permitted by regulations issued under section 12651d(b)(12) of this title by the Corporation.

Subparagraph (A) shall not be construed to limit the authority of any voting member of the Commission (or of such entity) to participate in—

(i)

discussion of, and hearing and forums on—

(I)

the general duties, policies, and operations of the Commission (or of such entity); or

(II)

the general administration of such program; or

(ii)

similar general matters relating to the Commission (or such entity).

(e) Duties of a State Commission

The State Commission or alternative administrative entity for a State shall be responsible for the following duties:

(1)

Preparation of a national service plan for the State that—

(A)

is developed, through an open and public process (such as through regional forums, hearings, and other means) that provides for maximum participation and input from the private sector, organizations, and public agencies, using service and volunteerism as strategies to meet critical community needs, including service through programs funded under the national service laws;

(B)

covers a 3-year period, the beginning of which may be set by the State;

(C)

is subject to approval by the chief executive officer of the State;

(D)

includes measurable goals and outcomes for the State national service programs in the State consistent with the performance levels for national service programs as described in section 12639(k) of this title;

(E)

ensures outreach to diverse community-based agencies that serve underrepresented populations, through established networks and registries at the State level, or through the development of such networks and registries;

(F)

provides for effective coordination of funding applications submitted by the State and other organizations within the State under the national service laws;

(G)

is updated annually, reflecting changes in practices and policies that will improve the coordination and effectiveness of Federal, State, and local resources for service and volunteerism within the State;

(H)

ensures outreach to, and coordination with, municipalities (including large cities) and county governments regarding the national service laws; and

(I)

contains such information as the State Commission considers to be appropriate or as the Corporation may require.

(2)

Preparation of the applications of the State under section 12582 of this title for financial assistance.

(3)

Assistance in the preparation of the application of the State educational agency for assistance under section 12525 of this title.

(4)

Preparation of the application of the State under section 12582 of this title for the approval of service positions that include the national service educational award described in division D.

(5)

Make recommendations to the Corporation with respect to priorities for programs receiving assistance under the Domestic Volunteer Service Act of 1973 (42 U.S.C. 4950 et seq.).

(6)

Make technical assistance available to enable applicants for assistance under section 12571 of this title—

(A)

to plan and implement service programs; and

(B)

to apply for assistance under the national service laws using, if appropriate, information and materials available through a clearinghouse established under section 12653a 1 of this title.

(7)

Assistance in the provision of health care and child care benefits under section 12594 of this title to participants in national service programs that receive assistance under section 12571 of this title.

(8)

Development of a State system for the recruitment and placement of participants in programs that receive assistance under the national service laws and dissemination of information concerning national service programs that receive such assistance or approved national service positions.

(9)

Administration of the grant program in support of national service programs that is conducted by the State using assistance provided to the State under section 12571 of this title, including selection, oversight, and evaluation of grant recipients.

(10)

Development of projects, training methods, curriculum materials, and other materials and activities related to national service programs that receive assistance directly from the Corporation (to be made available in a case in which such a program requests such a project, method, material, or activity) or from the State using assistance provided under section 12571 of this title, for use by programs that request such projects, methods, materials, and activities.

(f) Relief from administrative requirements

Upon approval of a State plan submitted under subsection (e)(1), the Chief Executive Officer may waive for the State, or specify alternatives for the State to, administrative requirements (other than statutory provisions) otherwise applicable to grants made to States under the national service laws, including those requirements identified by the State as impeding the coordination and effectiveness of Federal, State, and local resources for service and volunteerism within the State.

(g) State service plan for adults age 55 or older

(1) In general

Notwithstanding any other provision of this section, to be eligible to receive a grant or allotment under division B or C or to receive a distribution of approved national service positions under division C, a State shall work with appropriate State agencies and private entities to develop a comprehensive State service plan for service by adults age 55 or older.

(2) Matters included

The State service plan shall include—

(A)

recommendations for policies to increase service for adults age 55 or older, including how to best use such adults as sources of social capital, and how to utilize their skills and experience to address community needs;

(B)

recommendations to the State agency (as defined in section 3002 of this title) on—

(i)

a marketing outreach plan to businesses; and

(ii)

outreach to—

(I)

nonprofit organizations;

(II)

the State educational agency;

(III)

institutions of higher education; and

(IV)

other State agencies;

(C)

recommendations for civic engagement and multigenerational activities, such as—

(i)

early childhood education and care, family literacy, and after school programs;

(ii)

respite services for adults age 55 or older and caregivers; and

(iii)

transitions for older adults age 55 or older to purposeful work in their post-career lives; and

(D)

recommendations for encouraging the development of Encore service programs in the State.

(3) Knowledge base

The State service plan shall incorporate the current knowledge base (as of the time of the plan) regarding—

(A)

the economic impact of the roles of workers age 55 or older in the economy;

(B)

the social impact of the roles of such workers in the community; and

(C)

the health and social benefits of active engagement for adults age 55 or older.

(4) Publication

The State service plan shall be made available to the public and be transmitted to the Chief Executive Officer.

(h) Activity ineligible for assistance

A State Commission or alternative administrative entity may not directly carry out any national service program that receives assistance under section 12571 of this title.

(i) Delegation

Subject to such requirements as the Corporation may prescribe, a State Commission may delegate nonpolicymaking duties to a State agency or public or private nonprofit organization.

(j) Approval of State Commission or alternative

(1) Submission to Corporation

The chief executive officer for a State shall notify the Corporation of the establishment or designation of the State Commission or use of an alternative administrative entity for the State. The notification shall include a description of—

(A)

the composition and membership of the State Commission or alternative administrative entity; and

(B)

the authority of the State Commission or alternative administrative entity regarding national service activities carried out by the State.

(2) Approval of alternative administrative entity

Any designation of a State Commission or use of an alternative administrative entity to carry out the duties of a State Commission shall be subject to the approval of the Corporation, which shall not be unreasonably withheld. The Corporation shall approve an alternative administrative entity if such entity provides for individuals described in paragraph (1), and some of the individuals described in paragraph (2), of subsection (c) to play a significant policymaking role in carrying out the duties otherwise entrusted to a State Commission, including the duties described in paragraphs (1) through (4) of subsection (e).

(3) Rejection

The Corporation may reject a State Commission if the Corporation determines that the composition, membership, or duties of the State Commission do not comply with the requirements of this section. The Corporation may reject a request to use an alternative administrative entity in lieu of a State Commission if the Corporation determines that the entity does not provide for the individuals described in paragraph (1), and some of the individuals described in paragraph (2), of subsection (c) to play a significant policymaking role as described in paragraph (2). If the Corporation rejects a State Commission or alternative administrative entity under this paragraph, the Corporation shall promptly notify the State of the reasons for the rejection.

(4) Resubmission and reconsideration

The Corporation shall provide a State notified under paragraph (3) with a reasonable opportunity to revise the rejected State Commission or alternative administrative entity. At the request of the State, the Corporation shall provide technical assistance to the State as part of the revision process. The Corporation shall promptly reconsider any resubmission of a notification under paragraph (1) or application to use an alternative administrative entity under paragraph (2).

(5) Subsequent changes

This subsection shall also apply to any change in the composition or duties of a State Commission or an alternative administrative entity made after approval of the State Commission or the alternative administrative entity.

(6) Rights

An alternative administrative entity approved by the Corporation under this subsection shall have the same rights as a State Commission.

(k) Coordination

(1) Coordination with other State agencies

The State Commission or alternative administrative entity for a State shall coordinate the activities of the Commission or entity under this chapter with the activities of other State agencies that administer Federal financial assistance programs under the Community Services Block Grant Act (42 U.S.C. 9901 et seq.) or other appropriate Federal financial assistance programs.

(2) Coordination with volunteer service programs

(A) In general

The State Commission or alternative administrative entity for a State shall coordinate functions of the Commission or entity (including recruitment, public awareness, and training activities) with such functions of any division of the Corporation that carries out volunteer service programs in the State.

(B) Agreement

In coordinating functions under this paragraph, such Commission or entity, and such division, may enter into an agreement to—

(i)

carry out such a function jointly;

(ii)

to 2 assign responsibility for such a function to the Commission or entity; or

(iii)

to ² assign responsibility for such a function to the division.

The State Commission or alternative entity for a State, and the head of any such division, shall exchange information about—

(i)

the programs carried out in the State by the Commission, entity, or division, as appropriate; and

(ii)

opportunities to coordinate activities.

(l) Liability

(1) Liability of State

Except as provided in paragraph (2)(B), a State shall agree to assume liability with respect to any claim arising out of or resulting from any act or omission by a member of the State Commission or alternative administrative entity of the State, within the scope of the service of the member on the State Commission or alternative administrative entity.

(2) Other claims

(A) In general

A member of the State Commission or alternative administrative entity shall have no personal liability with respect to any claim arising out of or resulting from any act or omission by such person, within the scope of the service of the member on the State Commission or alternative administrative entity.

(B) Limitation

This paragraph shall not be construed to limit personal liability for criminal acts or omissions, willful or malicious misconduct, acts or omissions for private gain, or any other act or omission outside the scope of the service of such member on the State Commission or alternative administrative entity.

(3) Effect on other law

This subsection shall not be construed—

(A)

to affect any other immunities and protections that may be available to such member under applicable law with respect to such service;

(B)

to affect any other right or remedy against the State under applicable law, or against any person other than a member of the State Commission or alternative administrative entity; or

(C)

to limit or alter in any way the immunities that are available under applicable law for State officials and employees not described in this subsection.

Source credit: (Pub. L. 101–610, title I, § 178, as added and amended Pub. L. 103–82, title II, § 201(a), title IV, § 405(p)(1), Sept. 21, 1993, 107 Stat. 867, 922; Pub. L. 111–13, title I, § 1606, Apr. 21, 2009, 123 Stat. 1530.)

history & why it existsrecord from the source credit

1993Enacted · Pub. L. 101-610 · 107 Stat. 867, 922
2009Amended · Pub. L. 111-13 · 123 Stat. 1530

A history note hasn’t been published yet. The record shows enactment by Pub. L. 101-610 on 1993-09-21.

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