41 U.S.C. § 1712 — Record requirements

(a) Maintaining records on computer. Each executive agency must establish and keep, for five years, a computer file organized by fiscal year. The file must contain unclassified records of all procurements above the simplified acquisition threshold for that fiscal year.

(b) Contents. For each procurement using:

(1) competitive procedures, the record must include:

(A) the contract-award date;

(B) information identifying the source awarded the contract;

(C) the property or services the Federal Government obtains; and

(D) the procurement’s total cost; or

(2) procedures other than competitive procedures, the record must include:

(A) the information in paragraph (1);

(B) the reason under section 3304(a) of this title or section 3204(a) of title 10 for using those procedures; and

(C) the organization or activity that conducted the procurement.

(c) Separate record category for procurements resulting in one bid or proposal. Information under subsection (b)(1) about a procurement for which only one responsible source submitted a bid or proposal must be categorized separately from other procurement information in the record. That information’s record must be labeled “noncompetitive procurements using competitive procedures.”

(d) Transmission and data entry of information. The head of each executive agency must:

(1) ensure that information in the agency’s subsection (a) record is accurate; and

(2) send the information promptly to the General Services Administration for entry into the Federal Procurement Data System described in section 1122(a)(4) of this title, or a successor system.